Microsoft Outlook shortcuts cheat sheet

The Ultimate Cheat Sheet for Microsoft Outlook : Short Keys

Ease your task and save your time by applying Microsoft Outlook Short Keys cheat sheet. Here in this article, all possible short command of Microsoft Outlook has been discussed.

As we know that who is professional or non-professional, technical or non-technical and most of the people (probably the non-techie ones) always want to finish their task within or before time period. Those people who think that time is more valuable use tricks/shortcuts to pursue their work.

Similarly, everyone knows that Microsoft Outlook is an email client, which is use to send or receive emails. Here, in my article, I am going to explain you some Keyboard list of Microsoft Outlook shortcut keys. By using these short keys, you can work with Outlook easily and consequently save your time too.

Some Important Short Keys of Microsoft Outlook:

With MS Outlook Icon:

  • To open MS Outlook in Safe Mode: Press “CTRL” Key and click on “Microsoft Outlook icon”. A pop-up box will open hit “Yes”.

At Navigation Pane:

  • To switch on Mail: Press CTRL + 1
  • To switch on Calendar: Press CTRL + 2
  • To switch on Contacts: Press CTRL + 3
  • To switch on Task: Press CTRL + 4
  • To switch on Notes: Press CTRL + 5
  • To switch on Folder list in Folder Pane: Press CTRL + 6
  • To switch on Shortcut: Press CTRL + 7
  • To switch on Journals: Press CTRL + 8

While writing/Sending a new Email:

  • To create a new Mail: CTRL + N or CTRL + Shift + M
  • To send Email: CTRL + Enteror Alt+ S
  • To Reply an Email: CTRL + R
  • To Reply All: CTRL + Shift + R
  • To Forward an Email:CTRL + F
  • To check Spellings: Press F7 button
  • To save in Draft: CTRL + S
  • To open Address Book: Press CTRL + Shift + B or ALT +.
  • To select all text: CTRL + A
  • To copy selected Text: CTRL + C
  • To cut selected text: CTRL + X
  • To paste copied text:CTRL + V
  • To print selected text: CTRL + P
  • To delete previous Word: Press CTRL + Backspace
  • To create a bulleted list: CTRL + Shift + L
  • To insert a number field: CTRL + ALT + L
  • To insert Date: ALT + Shift + D
  • To insert Time: ALT + Shift + T
  • To insert equation: ALT + =
  • To repeat editor action: CTRL + Y
  • To align text in Left:CTRL + L
  • To align text in Right:CTRL + R
  • To align text in Center: CTRL + E
  • To insert Hyperlink: CTRL + K
  • To increase the font size one point: CTRL + ]
  • To decrease the font size one point: CTRL + []
  • To Highlight the text: CTRL + ALT +H
  • To paste special: ALT + CTRL + V
  • To set the Heading 1 in paragraph: CTRL + ALT + 1
  • To set the Heading 2 in paragraph: CTRL + ALT + 2
  • To set the Heading 3 in paragraph: CTRL + ALT + 3

To read Messages:

  • To open an Email: Press CTRL + O
  • To clear the search result: Press Esc button
  • To close an open Email: Press ESC button
  • To delete Outlook items (Emails, Contacts, Task, etc.): Press CTRL + D
  • To Send/Receive all : F9 or CTRL + M
  • To Mark the selected message as Read: CTRL + Qor CTRL + Enter
  • To Mark the selected emails / message as Unread: CTRL + U
  • To move at the end: Press CTRL + End Button
  • To move at the beginning: Press CTRL + Home Button
  • Flag message for follow up: CTRL + Shift + G
  • For Quick Flag : Press Insertbutton

Searches:

  • To search all items: CTRL + E or F3
  • To open the new search Folder Window: CTRL + Shift + P
  • To open advanced find Window: CTRL + Shift + F
  • To display Blocked Content: CTRL + Shift + I

Hide and Seek Toggling Panes

  • To Hide/Minimize the Ribbon: Press CTRL + F1
  • To Hide/Minimize the Navigation Pane: Press ALT + F1
  • To Hide/Minimize the To do Bar:Press ALT+ F2

How Functions Keys are Helpful in Microsoft Outlook

  • To open MS Outlook Help window: Press F1
  • To search Outlook Items :Press F3
  • To spelling check while writing a message:Press F7
  • To send/receive mails:Press F9
  • Select the File from Outlook Toolbar button:Press F10
  • To activate “Find a Contact” dialog box: Press F11
  • Save As option: Press F12
  • To close the current Window: Press ALT + F4

Miscellaneous:

  • To create a new appointment for calendar: CTRL + Shift + A
  • To create a new contact: CTRL + Shift + C
  • To create a New Folder: CTRL + Shift + E
  • To switch on Inbox Folder: CTRL + Shift + I
  • To create New Journal Entry: CTRL + Shift + J
  • To open a New Task: CTRL + Shift + K
  • To open Distribution List: CTRL + Shift + L
  • To open Note: CTRL + Shift + N
  • To switch on Outbox: CTRL + Shift + O
  • To open a new meeting request: CTRL + Shift + Q
  • To open New Discussion: CTRL + Shift + S
  • For New Task Request: CTRL + Shift + U
  • To copy Folder: CTRL + Shift + Y
  • To create new office Document: CTRL + Shift + H
  • To execute macros: ALT + F8
  • To open VBA Editor: ALT + F11

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